Crew keeps track of who is where, what each trip may cost, the hours every week, and the invoice at the end of the period. Receipts become expense reports. Timesheets become invoices. Nothing is retyped.
Most tools do one of these. The work only gets easier when the same record carries a person from assignment to invoice.
Everyone who works for you, W-2 or 1099, with rates, assignments, documents and the person who approves their work.
A trip from assignment to reimbursement. Per diem from the GSA tables, the car and hotel checked against policy, receipts read from a photo.
Hours by day, weeks submitted and approved, matched against what the client recorded, rolled into the client's own periods.
Every trip walks the same seven stages. The traveler sees what is next; the manager sees what is waiting on them.
Hours go in by day. The week is submitted, approved, and checked against the client's confirmation. Hours over the day's limit go into a bank and come back out on a short day, so the report is always whole.
Weeks end on the client's day, deadlines follow the client's clock, and periods are the client's periods. For a federal prime that is Saturday to Friday, noon Eastern, 4 and 5 week months.
At the end of the period, every approved week times each person's bill rate is the invoice, as a PDF, numbered, with a status that moves from draft to sent to paid. The same hours at pay rate, plus reimbursements, are the payroll file.
The number on the invoice is the number in the system. There is no other copy to disagree with it.
People marked active count as seats. Invited, on leave and offboarded people do not, so a quiet month costs less. A one-person company pays ten dollars.
Crew was built to run a real contracting company first and sold second. Every rule in it exists because a voucher came back once.
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